How to Make a Video File Smaller for Email and Social Media (2023)

Have you ever struggled with attaching video files to emails or sending them to your friends and colleagues? You don’t have to be a pro to reduce the size of your videos, and in this article we’ll show you 5 tried and tested waysthat you can use to compress your videos for free.

You can directly jump to the method that you find the easiest, or you can read along to first understand all the factors that’ll affect your video file size. Let’s get started.

- Factors affecting video file size
- Method 1: Reduce resolution
- Method 2: Download the file in lower quality
- Method 3: Compress into zip file
- Method 4: Send as a link instead of uploading
- Method 5: Trim the video

Factors affecting video sizes

1. Resolution

Resolution refers to the number of pixels in your video. It’s usually represented as a horizontal x vertical measurement. For example 1080p or native HD resolution is referred to as 1920 x 1080. If you want to shrink your video file size for email, you can just change your video resolution. High resolution videos have greater pixel density, and therefore better quality.

However, this also means higher file sizes. By bringing the resolution a notch lower, you can reduce the file size significantly without affecting the quality of the video drastically. When reducing video file size for email, you can compress your videos to a 720p 0r a 480p. But if you are uploading your video to Google Driveor any other cloud service, you can go with the 1080p or higher resolution!

Export videos in multiple resolutions

Without compromising on video quality

How to Make a Video File Smaller for Email and Social Media (1)Create for free

How to Make a Video File Smaller for Email and Social Media (2)

(Video) How to Compress a Video File without Losing Quality | How to Make Video Files Smaller

2. Bitrates & FPS

Another important factor in deciding video size happens to be the bitrate. Bitrates measure how much information is transmitted every second in Mbps or Kbps. Video bitrate depends on the frames per second that are coded into a video. FPS or frames per second refer to the frequency at which independent still images appear on the screen per second. For example, if your video is 24 FPS, it means there are 24 images in 1 second of footage to produce an animated material.

Higher frame rates will cause slightly larger videos. 24-30 is the standard frame rate that is used across files of different sizes. Higher frame rates exist as well, but it’s advisable to use the standard (24-30) when compressing videos for emails or social media. You can reduce the FPSand bitrate while rendering a videoin order to make the file size smaller. You can even change the FPS when compressing your video on ShotCutin order to get a smaller file size.

Usually, it’s smarter to use a variable bitrate so that your video can be viewed in higher or lower resolutions by the viewers, especially if you are uploading it to YouTube or any cloud sharing service. Check out how to set a variable bitrate while downloading your video here.

3. Encoding

Video encoding converts a given video input into a digital format that is compatible with most types of Web players and mobile devices. In the most basic sense of the term, video encoding is compressing video files so that they are not saved as individual images but as a fluid video. Video encoding utilizes 2 different parts – the codec and the container. Below are some basics about codecs and how they compress files.

- The codec refers to the code used to compress or export the video (MPEG, ProRes), etc.
- The container here refers to the file type that the video is transmitted to or saved as (MP4, FLV, etc.).
- Several types of video codecs exist including MPEG4, Quicktime, ProRes, or WMV. These codecs compress data automatically when a file is saved as a certain format or file container (such as AVI or MP4).
- Most of these perform “lossy” compression – meaning they remove some data to make the video smaller (thus affecting its quality).
- We also have “lossless” codecs that are said to compress videos with minimum loss of data and quality.

When it comes to compressing videos for email or social media, using the MP4 format is the most recommended. You can directly choose this format while rendering your video or even convert your video to MP4 while trimmingit in order to reduce the file size.

Now that we know the science, let’s check out the different methods to compress your video files for email or social media.

Method 1: Reduce Resolution

Usually speaking, higher the resolution, sharper the video quality. Inversely, lower the video resolution, smaller your file size. Which is why this is one of the most effective ways to compress a video. Generally speaking, HD videos are 1920 x 1080 pixels. If you’re wondering how to compress a video for email or for sharing online, you can compress your video to 1280 x 720por 854 x 480p. Also note that making a video smaller – that is going down from 1080p to 720p will not make a big difference to the viewer. In fact, you can even go down to 640 x 360pif needed. If your video is heavy on graphics and animation, it is advisable to not go below 480p. Here are some common tools you can use to reduce video resolution:

(1) VLC

1. Download VLC Playerif you do not already have it. Once downloaded, install and open the VLC player.

2. Click Media > Convert/Save

How to Make a Video File Smaller for Email and Social Media (3)

3. Click Add to select your video file (or multiple files)

How to Make a Video File Smaller for Email and Social Media (4)

4. Click Convert/Save to bring up a list of conversion options. You can select your preferred type in the profile dropdown

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5. Select your conversion option (the software offers useful suggestions such as YouTube HD or Video for MPEG4 1080p TV/device)

6. Once you’re satisfied with your selections, simply hit Save, select your destination location (on your hard drive or cloud storage), and then click Start.

(Video) How to Shrink a Video File Size Without Losing Quality

(2) Shotcut

1. Download Shotcut and install it. Once done, open Shotcutand click Open File to open your video

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2. Click Export

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3. You’ll next see a large list of compression options – select your preferred option

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4. You can use the Resolution and Aspect ratiofields from this screen to further reduce video size and proportions (it won’t automatically adjust your video’s aspect ratio for you)

5. Click export video

(3) QuickTime (Especially for Mac users)

1. Click File to open to open your video

How to Make a Video File Smaller for Email and Social Media (9)

2. Click Export As

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3. You’ll next get a list of options, but you’re limited to just four: 4k, 1080p, 720p, and 480. To compress your file, select a smaller file format than the original file.

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Method 2: Download the file in lower quality

When you want to share a video via email, one of the simplest things to do is downloading the video file in lower quality, or low resolution. You can do so right from the editing software.

If you’re using Adobe Premiere Pro to edit your video, here’s a tutorialto help you figure out how to reduce file size right before render/ export.

If you’re using Final Cut Proto edit your video, here’s a tutorialto help you figure out how to reduce file size right before render/ export.

There are a few key pointers you can keep in mind while doing this:

(Video) How to Make Video Files Smaller for FREE

- Downloading/ exporting your videos in the MP4file type usually helps keep quality and reduce file size.
- Exporting at 720p or 1080p resolution will work for most people. But mostly, export at a suitable resolution for your project – depending on the viewer’s screen (again a 720p or a 1080p are good resolutions for most screens).
- Adding a lot of movement or even transitions will cause your video file to be larger.
- Compress your audio on export. It’s rare to need uncompressed audio in most video projects. Find out how you can compress an audio file.
- As mentioned before, higher frame rates will cause slightly larger videos. This is why it is smart to use the frame rate that is right for your project. The standard frame rate that is used across files of different sizes is 24-30fps. Higher frame rates exist as well, but it’s advisable to use the standard (24-30) when compressing videos too.

Method 3: Compress into a .zip file

One of the most used and quick ways to reduce video file size for emails is to .zip it! This ensures that the file size is reduced while the quality largely remains the same. Many have observed that the file size is not reduced significantly. Nevertheless, this is one of the most efficient methods to share a video file, especially combined with Method 4 that we’ll talk about shortly.

How to zip a file on Windows

1. Right click on the video file.

2. Choose Send to>Compressed>Zipped Folder

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3. Follow the steps and the file will get compressed

How to .zip a file for Mac?

1. Right click on the video file.

2. Choose>Compress (file name)

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3. Follow the steps and the file will get compressed

Method 4: Send as a link instead of uploading

Despite compressing your file or creating a .zip folder, you will find that some video files can still be too heavy to attach to emails. Here are two workarounds that you can use to be able to send your video files via emails. If you want to reduce your video file size and share it without losing quality, a great option available to you is hosting or uploading your video online. Here are a few places where you can host your video and share it seamlessly:

1. One of the most effective ways to send these files then is to upload them to a cloud service. You just need to drag and drop your file to Google Drive, Dropbox, or OneDrive.

2. You can also upload your compressed file to a file sharing service like WeTransferor an Android Applike ShareIt.

3. Finally, you can upload your video to YouTubeand tag it as ‘unlisted’ or ‘private’ and share the link with your collaborators.

Method 5: Trim your video

Sometimes, you may just want to share a small clip from your video with collaborators or clients. Perhaps you have a really large video and you just need to share a small portion of it via email. In this case, you have the option to trim your video. You can cut out only the relevant part of your video that needs to be shared and send it off to your collaborators or clients.

You can trim your video using built-in editors such as iMovie or QuickTime on your Macbooks or Windows Movie Maker on Windows OS. But a much more convenient way to do this completely free online is via InVideo’s free trimming tool. What’s more, you can upload your trimmed video to social media or start editing it right away from the InVideo editor.

(Video) How to Compress Video Without Losing Quality | Handbrake Tutorial

How to trim & compress your video using the InVideo Free Editor

Step 1: Open InVideo’s trimming tool and click Upload your video to start. The trimmer will now ask you to upload your video.( You can upload videos up to 800 MB.)

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Step 2: Now, the trimmer opens and all you’ve got to do to trim your video is to drag the sliders on both ends to the desired timestamps. You can also enter the in-time and out-time to trim the video to the desired length.

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Step 3: Once you’re satisfied with the trimmed portion of your video, choose the output format and click Done.

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Step 4: Next, you’ll be prompted to sign up or sign in to InVideo (if you haven’t) to download the video. To sign up, simply add your credentials and you can download the video in a few seconds.

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Step 5: Once you’ve signed up, you can either download your clip or take it to the editor by clicking Open in Editor to add text, filters, and other cool edits to your videos.

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Summing up

So these were the 5 ways you can use to compress your videos and reduce your video file size for emails and social media platforms.

If you found this article helpful, please share it with your friends and team members, and if you’re looking to create thumb-stopping videos in minutes (even if you’re not a PRO)- sign-up for a free account on InVideo.io.

This post was written by Upasna and edited by Abhilash from Team InVideo

FAQs

How do I make a video smaller in size? ›

How to reduce video file size online
  1. Upload a video. Choose a file up to 500 MB for free from any of your devices: Android, iPhone, Mac, Windows. ...
  2. Compress the file. Wait a few moments while the tool is setting up the necessary parameters for your video. ...
  3. Save the result. Watch the preview to make sure everything is okay.

How do I make my file size smaller? ›

Remove unnecessary images, formatting and macros. Save the file as a recent Word version. Reduce the file size of the images before they are added to the document. If it is still too large, save the file as a PDF.

How do you email a video that is too large? ›

As already shown in this article, Gmail prompts you to upload a video file larger than 25MB to Google Drive and then convert the video to an accessible link. If you are using another email client like Outlook, or Yahoo, you can still send the large video using Google Drive.

How do I convert MP4 to smaller file size? ›

How to Compress MP4 Files:
  1. Choose your MP4 file and upload. Drag & drop your MP4 video into the box after you click on Choose MP4 File. ...
  2. Adjust your compression settings. Set the video resolution from the compression options. ...
  3. Click on 'Export' Save your changes if you've made any and click Export.

How do I compress a file to email it? ›

To zip (compress) a file or folder

Locate the file or folder that you want to zip. Press and hold (or right-click) the file or folder, select (or point to) Send to, and then select Compressed (zipped) folder. A new zipped folder with the same name is created in the same location.

How can I reduce a large video file size online? ›

How to Compress a Video
  1. Upload a File. Choose your video file. You can drag & drop, or select it from your computer or other device.
  2. Compress. Select your compression options, or let VEED choose for you. ...
  3. Save. Download your new compressed video file and share it with friends & followers.

How do I reduce the MB of a video on my phone? ›

Switching to the HD resolution or FHD resolution video resolution will reduce the file size by a huge margin. You should know that reducing the resolution will also reduce the overall quality of the video. So, to keep a balance between the quality and file size, we recommend using FHD resolution.

Which video format is smallest in size? ›

Video Format and File Type

Learn more about codecs here. You may have heard of the h. 264 codec (you may not have, but hang in there). This codec produces an MP4, which typically delivers the best quality, with smallest file size.

How do I reduce the file size of KB? ›

How To Reduce PDF File Size Below 100 KB for Free
  1. Go to the Compress PDF tool.
  2. Drag and drop your PDF into the toolbox to reduce the file size.
  3. Choose the compression type and click “Compress.”
  4. The PDF compression tool will shrink the file down.
  5. Download the shrunken PDF.
8 Oct 2021

How do I make a file smaller on my phone? ›

You can use the Adobe Acrobat online PDF compressor to compress a PDF file on an Android device without additional apps. Open your browser and navigate to the Acrobat online PDF compressor. Tap on Select a File and locate your PDF on your Android device. Download your compressed PDF.

How do I compress large files? ›

To start, you need to find a folder on your computer that you want to compress.
  1. Find a folder you want to compress.
  2. Right-click on the folder.
  3. Find "Send To" in the drop-down menu.
  4. Select "Compressed (zipped) folder."
  5. Done.

How can I email a video larger than 25mb? ›

How to Send an Attachment Larger than 25MB (up to 10GB) in Gmail

How do I make video files smaller to email on Android? ›

How to Compress a Video for Email on Android
  1. Download and launch the Video Converter.
  2. Tap on the video converter.
  3. Select the video you wish to reduce.
  4. Tap on the purple arrow at the bottom right corner of the screen.
  5. Select MPEG.
  6. Click the right button and your video will be converted.
28 Jun 2021

How do I resize an MP4 video? ›

How to resize an MP4 video.
  1. Select. Upload an MP4 video from your device. Files can be up to 1 hour long.
  2. Resize. Choose your destination or enter in a custom size.
  3. Download. Instantly download your resized MP4 video clip.

How can I make a video smaller without losing quality online? ›

VideoSmaller is a free service that allows you to reduce video file size online, compress video file size without losing quality. Reduce video file size and make video file smaller. Reduce size of MP4 videos captured with your Android or iPhone. Select the video file and click the button "Upload Video".

How do I reduce the size of a video on my iPhone? ›

1. How to Reduce Video Size While Recording?
  1. Step 1: Open your iPhone Settings and click on Camera.
  2. Step 2: Under your camera go to the Record Video setting and you'll see it has a resolution and frame rate set.
  3. Step 3: Simply go ahead and click on the resolution of your choice.
2 Jan 2022

Why is my file too large to email? ›

About email attachment size limits

You might see an alert saying your file was too large. Attachment size limits stop you from sending large email messages to people. Typically, email providers limit attachments to 20MB, which is plenty of space for most documents.

What if my ZIP file is too large to email? ›

If your file is too large to email as an attachment, even after it's zipped, WinZip can upload your file to one of your cloud accounts and place a link in your email. Click here to learn more about using WinZip and your cloud accounts to send large files.

How can I email a large video file from my phone? ›

The easiest way to send a large video on Android is to share a link to the video file from Google Photos, where the video is usually automatically synced. Most video files are too large to send directly to your contacts.

How can I send a video that is too large for email? ›

How to Send Large Video Files – Share a Big File with Email
  1. For example, Gmail will suggest that you upload the video to Google Drive:
  2. And Outlook will suggest that you upload the video to Microsoft OneDrive:
  3. Upload the video to your Google Drive and click the “Get link” button:
27 Apr 2022

How do I email a video that is too large? ›

How to send a large video through email (5 ways)
  1. Send your video via Dropbox.
  2. Save your video with Clipchamp's low file size option.
  3. Compress the file to send via email.
  4. Insert files using Google Drive.
  5. File sharing with Clipchamp Sharepages.
20 Jul 2021

How can I send a large video file via email? ›

Email Large Video Files through Gmail and Google Drive. If you want to send a video file larger than 25 MB via Gmail, just upload files to Google Drive and send a link of the large video file to your recipients. The recipients will open the link and view or download the video in their browser.

How can I send a video that is too large? ›

How to send large video files: 3 easy methods
  1. Upload videos to a cloud storage. Using a cloud storage space like Google Drive, Dropbox, or OneDrive to share your video is easy and free. ...
  2. Upload videos to a video hosting site. ...
  3. Send a flash drive with your video.
7 Jul 2022

How can I make a file smaller to email? ›

Compress the file. You can make a large file a little smaller by compressing it into a zipped folder. In Windows, right-click the file or folder, go down to “send to,” and choose “Compressed (zipped) folder.” This will create a new folder that's smaller than the original.

How can I compress a large file to a small size online? ›

Follow these easy steps to compress a large PDF file online: Click the Select a file button above or drag and drop files into the drop zone. Select the PDF file you want to make smaller. After uploading, Acrobat will automatically reduce the PDF size.

How do I make a MP4 file smaller? ›

How to make an MP4 file smaller
  1. Upload the video you want to compress. To get started, navigate yourself over to Clideo's Video Compressor tool. ...
  2. Compress the file. ...
  3. Save your new smaller video.

How do I email a video that exceeds 25mb? ›

If your file is greater than 25 MB, Gmail automatically adds a Google Drive link in the email instead of including it as an attachment. Learn more about Google Drive attachment sharing settings.

How do I compress large files? ›

To start, you need to find a folder on your computer that you want to compress.
  1. Find a folder you want to compress.
  2. Right-click on the folder.
  3. Find "Send To" in the drop-down menu.
  4. Select "Compressed (zipped) folder."
  5. Done.

How do I compress a 2gb video to 200mb? ›

How to Compress a Video
  1. Upload a File. Choose your video file. You can drag & drop, or select it from your computer or other device.
  2. Compress. Select your compression options, or let VEED choose for you. ...
  3. Save. Download your new compressed video file and share it with friends & followers.

How can I email a 4 minute video? ›

How to send a video through Gmail by uploading an attachment from a computer
  1. Go into your Gmail account.
  2. Compose your email as usual, then select "Attach files."
  3. Select your file and click "Open."
  4. Finish typing your email and hit "Send."
4 Mar 2020

How do I compress a file for email on my phone? ›

WinZip
  1. Download the app from google play. It's one of the most popular data compression app on the play store. ...
  2. Open the app. You will be greeted with the interface. ...
  3. Locate and select files you want to zip and tap the ZIP button on the bottom tab. ​
  4. Select the zipped file directory, then tap 'zip here' on the bottom tab.

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